Under Article 163 of the Constitution of India, the Governor as the constitutional head of the executive exercises all the powers under the Constitution on the aid and advice of the Council of Ministers. However, there are certain functions, which are possibly to be exercised by the Governor in his discretion as sending report to the President (Article 356), reserving Bills for the consideration of the President (Article 200) etc. Besides, the Governor has special responsibilities under Article 371 (2) of Constitution of India.
The Governor’s Secretariat is headed by the Secretary to the Governor who is the Head of the Department for both the offices, i.e. the Governor’s Secretariat and Office of the Comptroller of the Governor’s Household.
The Governor’s Secretariat attends to all secretarial work of the Governor including the duties that the Governor has to perform under the provisions of the Constitution, such as those relating to the Legislature, the High Court, the Public Service Commission and matters submitted by the Departments of Government.
The Secretariat also attends the work relating to the swearing-in-ceremonies of the Council of Ministers; Chief Justice of the High Court; and the Lokayukta and Upa-Lokayukta and the Ombudsman of the Local Self Government. It also provides assistance to the Governor in the discharge of his duties as Chancellor of all Universities and in other capacities such as Managing Committee of Special Fund for Rehabilitation of Ex-Servicemen (Amalgamated Fund); the Indian Red Cross Society and other Committees of Government.
The main function of the Household establishment headed by the Comptroller is efficient running of Household of the Raj Bhavan. All Household activities including catering arrangements for the Governor, Lady Governor and official guests of Raj Bhavan, arrangements in Raj Bhavan premises for all State functions, official meetings, receptions and dinners/banquets, all arrangements for visiting dignitaries both Indian and foreign, protocol matters, arrangements for cultural activities, travel arrangements for Governor and Lady Governor and other staff inside and outside the State, maintenance of furniture, installations and buildings of Raj Bhavan, control and maintenance of motor cars, scrutiny of budget estimates, control of grants placed at the disposal of the Governor under the Governors Allowances and Privileges Act and Rules, printing and distribution of engagements cards, allotment of accommodation to staff etc. have been made the direct responsibility of the Comptroller of the Governor’s Household.
This is a common Branch for the Comptroller of the Household as well as the Secretariat and is responsible for proper control over expenditure, framing of budgets, drawal of pay and allowances, audit objections etc. The Comptroller, Governor’s Household and the Deputy Secretary, Governor’s Secretariat are the Drawing and Disbursing Officers for all salary and contingent bills respectively.
The Tour Section deals with all arrangements regarding the tour of the Governor, Correspondence regarding the functions accepted/rejected by the Governor, and Fixing up of the daily engagements of the Governor and maintaining of the engagement diary. The section is also in charge of protocol and matters connected with the tour of the Governor. It also arranges booking of tickets and collection of luggages when the Governor goes on tour/returns from tour.
PUBLIC RELATIONS SECTION:
The Public Relations Section is in charge of the Raj Bhavan Library and attends to the work relating to the preparation of draft speeches of the Governor and drafting of messages of the Governor and preparation of Monthly Reports to be provided to the President of India. It is responsible for arranging photographic coverage whenever important functions are held in Raj Bhavan and also for arranging press conferences if any as and when desired by the Governor.
The Raj Bhavan Dispensary is functioning as a separate unit under the direct control of the Secretary to Governor and it does not come under the administrative control of the Director of Health Services as in the case of other Government Dispensaries in the State. The purpose of maintaining a dispensary in the Raj Bhavan is to provide all facilities including free supply of medicines exclusively for the Governor and his family and the staff.
The Medical Officer who is in charge of the Raj Bhavan Dispensary will furnish the requirements of medicines that are to be purchased through an indent to the Governor’s Household well in advance. The indents for the medicines will be scrutinized by the Household Office and then submitted to the Secretary through the Comptroller, for sanction. The Section Officer, Governor’s Household, will also verify the medicines so purchased before they are taken into stock by the Medical Officer. Periodical physical verification of the stock will be conducted by the Medical Officer.
The Raj Bhavan Garage has a fleet of six vehicles and a motor cycle. The two luxury cars are exclusively for the use of the Governor and the VIPs. The Garage Supervisor, who is on deputation from the PWD is in overall control of the garage. He is responsible for the maintenance and upkeep of the Motor Transport Stock Register, duty arrangements of the other chauffeurs and cleaners and the proper conduct of the work in the garage.
PWD - CIVIL / ELECTRICAL WING:
There is a section of the State Public Works Department working in Raj Bhavan, on deputation. The section has two wings – the civil wing and the electrical wing, under the control of one Assistant Engineer each. The Public Works Department section looks after the maintenance and repair of the Raj Bhavan and the attached buildings and the electrical installations in them. In the normal course, before carrying out any work or maintenance in Raj Bhavan, the Public Works Department section prepares an estimate and gets it approved by the Secretary to Governor. However, whenever there is any work of a very urgent nature to be carried out, the work is done after getting the orders of the Secretary to Governor, without submitting the estimate in advance.
All orders in respect of security arrangements in Raj Bhavan are issued by the Superintendent of Police/Commissioner of Police, after consulting the Secretary to Governor. In addition to the guards posted for duty, there is a Pilot and Security Officer and nine Ring Round Staff of the Security Branch (CID) for providing ring round escort to the Governor during his journeys by road and train.
The duties of the Security Officer in brief are:
To issue instructions to the Raj Bhavan Security Guards from time to time for the efficient and effective discharge of their duties and responsibilities.
To search the baggage and other effects of visitors who come to meet the Governor without prior appointment and direct them to the Private Secretary to Governor.
To direct visitors on other employees of the Raj Bhavan to the persons concerned.
To issue instructions from time to time to the Ring Round Staff, three member of whom is always deployed by rotation for round-the-clock duty at the Raj Bhavan.